BOARD OF FINANCE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT 06279
SPECIAL MEETING MINUTES
Thursday, August 28, 2014
Members Present: Members Absent:
Alan Ference, Chairman Robert Wiecenski
John Patton, Vice Chair Annemarie Poole, Alternate
Jim Bulick Geoff Prusak – Alternate
Elizabeth Treiber
Peter Latincsics
Also Present: Christina Mailhos, First Selectman; Donna Latincsics, Business Mgr; Tish Ignatowicz, Treasurer; Dave Harding, Superintendent; Tyler Millix, WFD #1.
Chairman Ference called the meeting to order at 7:10 P.M.
SEATING OF ALTERNATES – none needed
PRESENT TO SPEAK – no one
APPROVAL OF MINUTES
Motion to approve the Regular Meeting Minutes of 7/17/14 was made by John Patton, Elizabeth Treiber seconded. All were in favor, motion carried. Jim Bulick abstained.
NEW BUSINESS
Transfers
Donna Latincsics presented the Board with the transfer request to close the books for the 2013/2014 FY.
Elizabeth Treiber motioned to transfer $3,377 ti line item #0183, Consulting Engineers from line item #0181 Town Office Operations, Jim Bulick seconded. All were in favor, motion carried.
Possible land purchase - 33 Hancock Road
First Selectman Mailhos presented the Board with a request to purchase the land at 33 Hancock Rd. The property abuts the land already owned by the Town. The purchase would allow more room for the salt shed. Discussion followed.
Alan Ference motioned that the Board of Finance recommends that the Board of Selectmen call a Town Meeting to authorize the appropriation of $22,500 from the Unassigned General Fund Balance for the purchase of 12 acres of land at 33 Hancock Road ID #38-019-00. Elizabeth Treiber seconded. All were in favor, motion carried.
Board of Finance -2- August 28, 2014
Pickup and Ambulance Lease
Tyler Millix, Fire Chief Willington #1spoke to the Board about the ambulance and pickup lease. At a previous meeting he informed the Board that the amount of the lease is going to go over what was allocated by CIP. The proceeds from the sale of the old pickup truck will help with the overage. As of right now we are $3500 over.
Alan Ference motioned that the Business Manager be authorized to pay for the shortfall of the lease payment out of Fund 17, not to exceed $3,500. Discussion followed.
Alan Ference amended his motion: that the Business Manager pay the shortfall and lease purchase of the ambulance/pickup truck out of Fund 17, not to accede $4,000 with sale from the other vehicle be returned to Fund 17. John Patton seconded. All were in favor, motion carried.
Chief Millix also informed the Board that they have had a shortfall since the cell carrier vacated. He is in negotiations with Verizon to replace them.
They are also in negotiations with Windham Hospital Paramedics and other Towns to renegotiate bundle fees.
OLD BUSINESS
Security Grant for School Parking Lot Update
Superintendent Harding was present to explain to the Board the history behind the Security Grant from the State. When the grant came out last year, they had already started to do some of the updates that were recommended. The grant said they could go back to January of last year. He went through all updated that were security related and came up with about $29,000. He submitted $29,000 in updates of which $18,000 was reimbursed. He did not go through CIP because he thought the money would come back to BOE. Now there are new requirements from the state that need to be done and he was hoping to use the reimbursement to do the added work. Discussion followed.
Turnpike Road Update
Selectman Mailhos distributed a status update sheet on the project. She then recapped the phases and where the funds stand. Once all the bills are paid we have for Phase 2 we will have $95,000 left over plus the $500,000 we just got. The hope and goal right now is that we get the resurfacing done in the fall. They just received the application for the Grant and are debating applying for more funds. Discussion followed.
She then updated the Board on the Polster Road Bridge. The Board of Selectmen received bids Monday with the lowest bid being $175,000. Carl will see if everything is in order and make the recommendation to the Board of Selectmen on Tuesday. Then they can start on Wednesday and then the bridge can be ordered. Discussion followed.
Board of Finance -3- August 28, 2014
CORRESPONDENCE - none
GOOD & WELFARE
Elizabeth Treiber gave an update from the Sidewalk Committee. They have had a couple of meetings and they all agree that it shouldn’t be taxpayer’s responsibilities to supply sidewalks for private properties owner.
Jim Bulick said he had someone complain about their tax bill. John Patton said that there were some adjustments with the re-val.
Peter Latincsics asked if the Tax Abatement could be added to the next agenda. We need to discuss where the funds are coming from. Chairman Ference asked that it be added to the next agenda.
He also asked that we get an update to the K-8 and General Gov budget. Chairman Ference said to also add it to the agenda.
ADJOURMENT
The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Debra L. Lewis
Debra L. Lewis
BOF Recording Secretary
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